FAQs for Transfers
IMPORTANT INFORMATION FOR CURRENT TRAINEES
If you are a Partners Resident, BWH Fellow, or MGH Fellow who will change programs or hospitals in June or July, you MAY need to complete new employee paperwork (such as the “I-9” form), sign up for benefits and attend Benefits Orientation.
Don’t forget that Residents are employees of Partners HealthCare, while clinical and research Fellows are employees of BWH or MGH.
Here is what you need to do and when you need to do it:
| A CURRENT TRAINEE with the following change | Must complete I-9 form (before or on date of hire) | Current employee benefits will terminate | Must sign up for new benefits (within 30 days) | Attend BWH or MGH Orientation |
|---|---|---|---|---|
| PHS Intern (BWH-based) joining residency (MGH-based) | No | No | No | Yes |
| PHS Intern (MGH based) joining residency program (BWH-based) | No | No | No | Yes |
| PHS Resident (BWH or MGH-based) to BWH or MGH Clinical Fellow | Yes | Yes | Yes | Yes |
| BWH or MGH Clinical Fellow to PHS Resident | Yes | Yes | Yes | Yes |
| BWH Research Fellow to BWH Clinical Fellow | No | No | No | Yes |
| MGH Research Fellow to MGH Clinical Fellow | No | No | No | Yes |
| BWH Research Fellow to MGH Clinical Fellow (or vice versa) | Yes | Yes | Yes | Yes |
| BWH Staff Physician (Assistant appointment) to BWH Clinical Fellow | No | Yes | Yes | Yes |
| MGH Staff Physician (Assistant appointment) to MGH Clinical Fellow | No | Yes | Yes | Yes |
| BWH Staff Physician (Assistant appointment) to MGH Clinical Fellow | Yes | Yes | Yes | Yes |
| MGH Staff Physician (Assistant appointment) to BWH Clinical Fellow | Yes | Yes | Yes | Yes |
Employment Eligibility (or I-9) form – The employee must appear in person with original, unexpired documents (confirming both identity and eligibility to work) to complete the I-9 form
(http://www.uscis.gov/files/form/i-9.pdf). See the Department of Homeland Security’s list of acceptable documents on page 9 of the I-9 form and note that if you cannot produce a document from Column A, you must produce TWO documents from Column B or C.
In addition, at the MGH, you can complete the I-9 form at the Professional Staff Benefits Office (Bulfinch 126).
This page was updated on 3/1/18.