Resident or Fellow Status Change

The program director should contact the GME Office before putting a resident or clinical fellow on probation. Programs should also notify the New Innovations specialist and/or the Accreditation Manager in the GME Office when a resident or clinical fellow's status changes due to the circumstances described below.

Resident probation: The GME Director can provide the program with useful guidance and outline the process that needs to be followed prior to putting a resident on probation.

Status Change:  Programs should notify the GME Office in the event that a trainee's status changes from clinical training to a research year and when a trainee takes a leave of absence.

• A trainee status changes when leaving the role defined by the appointment title and in payroll. For example, a resident can move from the role of resident to chief resident and back again, if the chief residency role is temporary.
• When a trainee takes time out of the program to enter a research year, there is a status change.
• Trainees who take a leave of absence will not only be required to have their status changed with the hospital, but the status will need to also change with the ACGME or another accrediting body. Programs must be aware that a trainee who takes time off may need to be make up that time or extend his or her training. If this is an ACGME program, then a Trainee Complement may need to be approved.

 The Vacation, Sick Time, and Leave Policy, which can be found on the Policies web page, has details on each of the differing leaves.

The Leave Coordinator in the Professional Staff Benefits Office can direct each program and trainee through the correct leave process and protocol.

This page was reviewed on 1/3/18.