Guidelines for Requesting Additional Participating Sites or Deleting an Affiliate

Please provide the following information for GME Committee review prior to seeking RRC approval for the addition of participating site(s). The educational rationale for this request, the rotation schedule and description of the goals and objectives for the rotation, and discussion of financial support can be placed into one document. The approval by the Department Chair and the new Associate Director at the participating site can each be as brief as 1-2 sentences, and in the form of an email.

Please be sure to send your request electronically via email to the accreditation manager for your program for review by the education committee at least three weeks prior to the GMEC meeting at which you wish this request to be reviewed. The committee meeting dates are listed on the Calendar.

I.  Educational Rationale

• Explain the anticipated benefit of adding the participating site by describing what the rotation would add to the program/trainee experience overall (e.g., patient population, faculty expertise, help satisfy RRC citations, etc.).
• Explain why requiring this rotation will improve the education your trainee(s) will receive (i.e., how will the educational experience warrants travel away from the Sponsoring Institution).
• Describe the trainee supervision and oversight you will assign to the (Associate) Program Director to be appointed at the participating site.
• Describe any effect you anticipate adding this site will have on recruitment.

II.  Description of the rotation

• Provide a description of the educational content (i.e., written goals and objectives) for this new rotation.
• Describe the duration of the rotation, whether it is required for all trainees in the program, and for multi-year programs, the total time to be spent at the affiliate.

III. Describe the financial arrangements with this site (e.g., affiliate will reimburse trainee salary and expenses; trainee(s) from the affiliate's program will rotate to the Sponsoring Institution).

IV. Provide documentation of approval of this new affiliation from your Department Chair and the (Associate) Program Director at the affiliate.

This page was updated on 10/4/19.