New Innovations Residency Management Software

New Innovations (NI) is a web-based software application used by program directors and program coordinators to help manage their residency or fellowship, by residents and fellows to log work hours or respond to work hour evaluations (surveys), and evaluate faculty and their program, by faculty, and by the GME office to monitor work hours and, occasionally, other aspects of training programs. It is available via a computer wherever the user has Internet access and on most mobile devices. It also has software that allows residents and fellows to log procedures; access curriculum, conference materials, and rotation or daily schedules; and store scholarly activity information.

Accounts for incoming trainees and new faculty are created at the request of the program staff by the GME office. The program coordinator then contacts the trainee or faculty member with account information.

Program directors and coordinators in ACGME-accredited training programs have the following responsibilities regarding NI:

1. Maintain a very secure password so that no one else can gain access to the NI account.
2. Shortly after the match or selection of trainees, provide required information about the incoming trainees so that accounts can be created and then, once accounts have been created, verify that the information is correct. The GME Office will request the data by email.
3. Upload a copy of each trainee's CV to their personnel record.
4. If the trainee has an ECFMG certificate, upload a copy of the certificate or proof that the trainee has a certificate to their personnel record.
5. Monitor the trainees’ required work hour tracking to ensure accurate and complete tracking and to discern and correct scheduling or workload issues that have resulted in work hour violations.
6. Notify the GME Office when a trainee takes a leave of absence or leaves the program.
7. Monitor the trainees’ required completion of monthly work hour surveys to ensure that trainees complete them.
8. Input and update, as needed, the block schedule for trainees and faculty. All trainees in ACGME-accredited training programs need to be on a “primary” rotation for each day in the academic year.

In addition, although it’s not required that programs use New Innovations to evaluate trainees, the faculty, and the program, it is recommended that they do so.

This page was reviewed 3/31/21.