Return To Main Site
   

REGISTRAR'S SERVICES

BWH / MGH
Physician Services: 732-9444
Registrar’s Office: 726-2119

The BWH Department of Physician Services and the MGH Registrar’s Office are a resource for administrative matters relating to your hospital appointment. These offices can also provide information and assistance in the areas listed below:

BWH MGH
Hospital appointment Hospital appointment
Credentialing process Credentialing process
Notary services Notary services
Moonlighting instructions Licensing
Licensing Loan Deferments
Visas Visas


NOTE: It is strongly recommended that physicians keep their own files containing copies of all paperwork related to credentialing, hospital appointment, licensure, contracts, etc., as photocopies of the following documents may be requested by the MGH Registrar, the BWH Physician Services Office and other departments and/or hospitals, as needed (e.g., for rotations to outside institutions):

  • Massachusetts medical license application


  • certificate of limited registration, or wallet card license (if full license)


  • any other state medical licenses, and applications for same


  • malpractice proof of insurance facesheet with coverage dates and limits


  • medical school diploma (make copies before it is framed)


  • federal DEA certificate and the DEA application


  • Massachusetts Controlled Substances Certificate (MCSC), and the MCSC application, until the certificate is received


  • ECFMG certificate, if applicable


  • original scores from USMLE Steps 1, 2 and 3


  • certificates of board certification, when obtained

Please note: Administrative support for ECFMG and limited licensing issues for a trainee is provided at MGH by the Registrar/Credentialing Unit and at BWH by the Department of Physician Services. The MGH Registrars office is located in the Resident/Physician House on the MGH main campus. Donna Downs and Dale Parechanian are the primary contacts for licensing – they can be reached at (617) 726-2119. Physician Services is located at 850 Boylston Street. Kate Annis is the primary contact and can be reached at (617) 732-9437. In addition, the Partners International Office, specifically Clare Ayer at (617) 724-3969, remains an excellent resource for questions regarding H1-B, O’s, J-1 Research and F-1 visas.


The MGH Registrar/Credentialing also provides the following services:

  • Professional Staff with Statements certifying title and dates of all appointments held at MGH. Professional staff members may also request letters of certification to be sent to third parties.


  • Residents and Clinical Fellows eligible for loan deferments may send or drop off deferment forms to the Registrar/Credentialing Unit for institutional authorization. Deferment forms must be obtained from lending institutions. Eligibility for deferment is determined by the lender. Deferment forms should be completed by the borrower and clearly indicate the appropriate mailing address. Once the institution authorization is complete, deferment forms will be mailed directly to the appropriate agency and a copy will be mailed to the borrower. Please note: copies of deferments are NOT kept on file in the office.


  • Notary Services are available to the MGH/MGPO professional Staff, at no charge, during office hours, 8:30 am – 5 pm (Monday – Friday). Please bring a picture ID and original documents for notarization. Please call ahead to make sure notary is available. Call 726-2119 if you have any questions. At BWH, notary services are available through the Office of Graduate Medical Education, B-Building, 4th Floor. Please call (617) 732-8540 for more information.
 
Back to Top