Maria DeOliveira Named to ACGME Coordinator Advisory Group
Recognizing the importance of the role of coordinators to the successful administration of residency and fellowship programs, the American Council on Graduate Medical Education (ACGME), in early 2016, established the ACGME Coordinator Advisory Group to provide information about how programs are administered, bring additional points of view to ACMGE decision-making, and provide a more formal voice to coordinators in ACGME affairs.
The ACGME’s call for nominations of administrators who had at least 5 years of experience as an institutional or program coordinator resulted in over 200 nominations by program directors and institutional DIOs. Thirteen members were chosen to form a group that is diverse geographically, by specialty, by size and position within their organization. Maria C. DeOliveira, MEd, C-TAGME, Director of Education Administration for Brigham and Women’s Department of Medicine, was among those chosen. In addition to three years of experience at BWH, Maria has worked in residency education for 16 years at Boston Medical Center, Beth Israel Deaconess Medical Center, and elsewhere.
The group’s first meeting was held September 8 and 9. All thirteen coordinators participated, along with Tim Brigham, MDiv, PhD, ACGME’s Senior Vice President, Education, and Louis J. Ling, MD, Senior Vice President for Hospital-based Accreditation. Several other senior ACGME leaders attended parts of the meeting, including CEO Tom Nasca, MD, MACP and the executive directors responsible for Medicine, Surgery and Radiology.
The meeting attendees had the opportunity to discuss various topics with Dr. Nasca and other ACGME leaders and then broke into three groups to discuss: the Next Accreditation System, Sponsoring Institution 2025, ACGME communications, and the role of the coordinator. Each group was facilitated by an ACGME staff member. Along with these group discussions were team-building exercises and ample opportunity for the coordinators to get to know each other and build trust.
Sponsoring Institution 2025 is an 18-month ACGME effort to consider likely changes to resident and fellow training and determine what policies at the institutional level will be needed to optimize training. Coordinators also discussed the impact that anticipated changes in residency and fellowship education will have on the skill set needed to be a successful program coordinator.
In the area of communications, the group gave tips to the ACGME about how to improve the weekly email, improve the website, and solicit input from the thousands working in education.
It became clear from the discussions that program coordinators make the majority of updates to Web ADS, the ACGME database of institutions, programs, and trainees--rather than program directors. Given that, the group discussed the idea of having a step added where the institutional DIO approves all Web ADS submissions.
Dr. Nasca talked to the group about the current revisions to the Common Program Requirements and the Resident Wellness Taskforce. At the suggestion of the Coordinator Advisory Group, the ACGME added a coordinator as a member of the Resident Wellness Taskforce. The Advisory Group members volunteered and submitted nominations of each other for a voting ballot. Maria felt strongly that the coordinator on the Task Force be someone who had experienced a tragic loss within their residency so that they could raise awareness to others as well as receive support through the healing process. Rhea Fortune from Duke University Hospital was elected by the Advisory Group to the Wellness Taskforce.
Two ACGME staff members, Louis Ling, MD, senior vice president for hospital-based accreditation and administrator Cheryl Gross, MA, CAE, one of the executive directors, are permanent liaisons with the Advisory Group.
The group will next meet in spring of 2017. By then, Maria hopes to update her colleagues on how the ACGME will communicate the work of the Coordinator Advisory Group.